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POLICY ON Excursions and travel permission


It is essential that regular, spontaneous and planned excursions are carried out in a manner that promotes safety for both children and teachers.

Regular – Weekly excursions to the Gym and Nature Programme

Spontaneous – Walks in the surrounding neighbourhood

Planned – Excursions that involve transport and are away from the Centre (e.g The Zoo)


Excursions are an integral part of our programme. They extend children’s knowledge of their wider world and create new opportunities for learning. Safety is of paramount importance when leaving the familiar centre environment. To ensure everyone’s safety, precautions will be taken to ensure an excursion is a safe and well-planned experience for all involved.

Procedures for Excursions

1.Planning for each excursion includes the written recording of set ratios, route mapping, risk assessment, method of travel and names of adults and children. 50% of our teachers on the excursion will be a ‘Person Responsible’.

2.Teachers will not deviate from the planned excursion route.

3.Teachers will take a first aid kit, cell phone, and all other necessary supplies on all outings and excursions.

4. We gain written permission from parents at the time of enrolment for spontaneous and regular excursions. These include outings to local parks, libraries, pet shops and neighbouring schools within a comfortable walking distance from the Centre.

5.We notify parents of planned excursions for the children via Storypark, email, telephone conversation or face-to-face communication.

6.Before leaving on a planned excursion we gain written permission from parents. They sign the Excursion Form.

7.We maintain appropriate ratios to match children’s ages and abilities and government regulation ratios.

8.Parents will be required to meet the cost of any special excursions. Notice will be given of any cost involved and this money should be paid prior to the outing. Children will not be excluded from outings because a parent cannot afford it.

9.We ensure adequate staff remain in the Centre.

10.Staff may take children for walks on their own or in pairs, for instance, to a local shop, if the senior staff member considers this appropriate and safe.

Procedures for Permission for Travel

1.We check that any vehicle to be used for transporting children is registered and warranted. We ensure that an appropriate restraint is used for each child.

2.Copies of driver licences are kept for those staff who transport children. The Manager, together with the staff member, is responsible for ensuring the licence is current. The Manager will also ask about the staff member’s driving record.

3.We train staff in proper use of seat belts and child restraints. The Person Responsible ensures that they are fitted correctly.

4.Parents/caregivers are informed of our Excursions & Travel Permission policy during the enrolment process.

5.Any staff member who is organising an excursion ensures each parent or caregiver receives information about the trip, including mode of transport to be used, and receives a travel permission slip. The organising staff member must ensure that written permission is gained from parents or caregivers before the trip proceeds.